Pay Rises - Amending Wages in Staffcloud

Created by Carolina Mosing, Modified on Tue, 2 Aug, 2022 at 5:32 PM by Carolina Mosing

When minimum wage is raised, or an employer decides to pay staff more, wage profiles need to be adapted in Staffcloud.

PLEASE NOTE: if you are planning or expecting future pay rises, we recommend altering wage profiles BEFORE this change takes effect. Past wages set in wage profiles which have already been used can only be adapted to a limited degree. 

We have compiled a short video on how to configure this quickly (in german):

To avoid having to create a new wage profile (which, in many cases, would likely need to be assigned to employees manually), we can simply generate a new wage type with the new (higher) hourly wages under Configurations / Wages:

Here, it is important to correctly configure the wage type and to set it to “valid” on all desired days.

Values which need to be filled in:

Name	Explanation
ID	Should be identical with the ID in your external payroll software
Base value	Fixed= predefined (hourly wages) Adjustable (bonus \| expenses)
Controllable	Wages can be toggled on or off per assignment (allowances \| deductions)
Active or inactive	Defines whether a wage type is active or inactive by default
Proposable	Defines whether employees can choose this wage type themselves or even submit their own expenses
Relevant for work quota	Select this if the wage type is allocated to a certain quota (e.g., an employee cannot earn more than 1,047.50 GBP/month). Usually, expenses are not included here
Valid on	This defines which weekday this wage type is valid on (take note of Sunday rates here)
Valid from > to	This defines the time of day this wage type is valid for on the selected days
Payment type	Factor - the amount is paid per unit Fixed - set amount (independent of factors such as time or distance)
Rate	Amount payable per unit (only for payment type “factor”)
Amount	Amount payable (only for payment type “fixed”)
Rate Base	The pre-sets here are per hour or per km
Unit	h / km - the unit can be changed manually; the pre-set value can be replaced.
Editable factor	The calculated amount can be adapted manually.
Dynamic value	The wage type is based on a condition.
Conditioning Attribute	The wage type is based on an attribute set in the project, event, client or employee.

As soon as the wage type is configured, you can save it by clicking on “Save”. 

In the wage profiles, allocate the new wage type to those profiles where an old wage type is to be replaced. Use the calendar symbols to show the date the change from the old wage type to the new one takes place.

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Once you save, the new wage type is valid from the defined date, and is shown correctly in the work data tab.